Reporting to the Global Team Leader, this role will primarily focus on the invoicing of our many products. The incumbent will assist the team with improving internal processes, meeting deadlines and creating efficiencies across the company.
Collaboration is vital to the entire Billing team, who are in constant communication with all Business Managers, providing transparency and ensuring every opportunity is provided to protect their revenue. The team and incumbent will also collaborate with the wider department of Finance and Admin, to assist with queries, providing a high level of customer service and quality information.
THE ROLE:
Key responsibilities include, but are not limited to:
- Ad-hoc and sales order invoicing, which includes, but not limited to:
- Ensuring proposals and orders are checked and releasing is accurate and timely.
- Liaising with the wider business to amend errors, ensuring billing is timely and accurate.
- Responding to all queries, both internal & external, ensuring a high level of customer service and proactive communication.
- On-charge expenses, validating project/sales orders
- Miscellaneous billing by general ledger numbers
- Journaling to unaccepted
- Lump sum invoicing and staged billing
- Finance and rental invoicing
- Processing transactional/dynamic billing, including journal uploads and sales order upload for transaction billing.
- Processing credits/credits and recharges, adhering to and enforcing guidelines and company policy.
- Tracking credit and recharge processes, ensuring all departments action items in a timely manner.
- Processing recurring maintenance invoicing accurately and in line with company guidelines
- Generating timely, accurate and ad-hoc reports in line with company guidelines (e.g. for credits, register, maintenance breakdowns, product codes, recurring, wind down register, whiteboard exec, audits, variations, incremental commissions).
- Processing international billing in all datasets, globally and as required, according to guidelines.
- Processing intercompany billing as required and according to guidelines.
- Admin, archiving, scanning and indexing all reports, credits processed including details of approvals and any other documents required for archiving detail.
- Maintenance of Manuals and Training documents.
- Ad-hoc projects and tasks as required.
- Reconciliations for supplier invoicing; unaccepted accounts; sales order billing; billing ledgers. Working with HR to update relevant policies and guidelines
- Assist in payroll related projects.
WHO YOU ARE:
Professional
- VCE or equivalent
- Accounting experience
- Experience with Pronto – highly desirable
- Proficient with MS Office, in particular Excel
Personal
- Strong interpersonal and stakeholder management
- Strong verbal and written communication
- Strong time management skills; ability to manage priorities effectively.
- Ability to work under pressure and handle multiple tasks
- Ability to communicate to management and customers
- Proactive, self-motivated with the ability to work effectively both, autonomously and within a team
- Flexible and adaptable.
- Attention to details
