Aust & NZ

An exciting opportunity now exists for a Sales Order Management Administrator to join our Finance and Administration department.

Reporting to the Sales Order Management Team Leader, your primary focus will be to ensure Sales Order submissions are processed efficiently and within company deadlines.


Key responsibilities include, but are not limited to:

  • Adhere and enforce all Global Sales Order Administration Rules and Regulations
  • Manage the Sales Order entry process across all Business Units for both the Australian Retail Business and International Business
  • Ensure Sales Order submissions are processed efficiently and meet company deadlines.
  • Ensure all Sales Orders reflect what is contained in the proposals and where possible, identify any gaps that may prevent unsuccessful delivery or implementation
  • Ensure all maintenance removal information and pay-out information is communicated on the Sales Orders
  • Ensure all Sales Order submission adheres to Global Sales Order Administration Policies, or have the relevant Executive approval prior to Sales Order submission
  • General Administration (modifications of Sales Orders, cancellation of Sales Orders and communication of whiteboard sales)
  • Update relevant areas of the Pronto CRM Database with Sales Order information ensuring Sales Orders and Pronto CRM are in sync
  • Management of Finance Documentation for Sales Order approval (e.g. SE Rental)
  • Maintain Product Code knowledge to ensure accurate Sales Order submission
  • Releasing of Products and Service Call Records (SCRs) for invoicing
  • Apply Releasing rules and regulations
  • Verification of finance submission and provide internal approval
  • Liaise with Sales team in regards to finance inquiries
  • Liaise with Third Parties (i.e. SE Rental, Canon Finance) in relation to Finance approvals and their finance requirements
  • Uploading of all proposals and relevant sales order entry paperwork (cancellation information, sign-offs, approvals) into Pentana Solutions Archiving System, based on Sales order Archiving rules and regulations



  • VCE, or equivalent
  • 2 years’ experience in a similar role
  • Proficient with MS Office (in particular Excel)
  • Working knowledge of ERP and Pronto
  • A background in the automotive industry is highly desirable.


  • Pragmatic, with a critical thinking mindset
  • Excellent attention to detail
  • Strong communication, both written and verbal
  • Strong time management skills; manage priorities effectively
  • Ability to work under pressure and handle multiple projects concurrently
  • Excellent stakeholder management
  • Articulate, with ability communicate to management and customers
  • Proactive, self-motivated with the ability to work effectively both, autonomously and within a team
  • Flexible and adaptable
  • Delivery and results focused.

To apply, please send your CV with reference number 1590 to Jacinta Galanos (